How to use your account transparently and reduce risks under 115-FZ

Check that your company's details in the Unified State Register of Legal Entities are up to date

The Federal Tax Service regularly verifies the accuracy of information about the address, director, and founders. If any changes occur, it is necessary to promptly inform both the tax authority and the bank.

If the Federal Tax Service identifies inaccurate information, it will send a notice requesting updated data. Failure to provide accurate information within 30 days may result in a record of inaccurate information being entered and even subsequent removal from the register.

It is necessary to notify the bank of any change in your legal status or of any amendments and additions to the constituent or other documents provided to the bank within 5 business days from the date of state registration of the changes (clause 7.2.9 of the Terms for opening and servicing current accounts).

Monitor transactions carried out through the account

Provide detailed payment purposes: specify what types of goods, works, or services the payment is for, including the number and date of the agreement, invoices, specifications, and other documents on the basis of which the payment order is prepared. Ask your counterparties to do the same.

Accept payments and carry out account transactions in accordance with your primary OKVED activity code. Make payments related to administrative and business operations (rent, utility payments, office supplies, etc.). Try to avoid payments in favor of third parties.

If you sell goods or provide services for cash, deposit cash proceeds into the account or connect acquiring.

Try to conduct all transactions through one bank account: settlements with counterparties, salary payments, tax payments and other budget contributions, and other business-related payments. This will help keep settlements transparent, and the bank will have fewer reasons to request additional documents and information.

Do not split your business into many different companies and sole proprietors

For example, creating separate entities such as an asset-holding company, a contract-holding company, a purchasing company, a selling company, a company to which staff is assigned, etc.

This may indicate schemes aimed at minimizing the tax base and possible tax violations.

Minimize cash withdrawals

Try to use cashless payments. For these purposes, you can issue a business card and connect a payroll project.

The maximum amount of cash settlements between legal entities and sole proprietors must not exceed RUB 100,000 under one agreement.

When withdrawing cash, keep the volume to no more than 30% of outgoing turnover on the accounts.

Keep all documents confirming cash and cashless settlements and be prepared to provide them to the bank.

Exercise due diligence when selecting counterparties

Use the bank's Advisor and "White Business" services in the Uralsib Business Online online bank, as well as open sources: Bank of Russia platform "Know Your Customer", "Transparent Business" – Federal Tax Service service, SPARK, Kontur.Focus, CaseBook, Rusprofile and others.

It is important to verify the reliability of counterparties:

1. Before entering into agreements and transactions and throughout the entire cooperation period
2. Before issuing invoices for goods, works, and services and receiving payment from the buyer or customer
3. Before preparing a payment to suppliers or contractors

If you work with self-employed individuals, check the validity of their status before each payment is made.

Do not enter into transactions with questionable counterparties. They may negatively affect your business reputation.

Monitor tax payments

Taxes and other mandatory payments of a company or sole proprietor must be commensurate with the scale of the activity.

Try to maintain the tax burden at no less than 0.9% of outgoing turnover on the accounts.

Please remember that credit institutions do not have complete information about where and in what amounts you pay taxes.

You can also use the "White Business" service when working with your account in the Uralsib Business Online online bank

"White Business" is a service for preliminary assessment of your transactions for compliance with 115-FZ based on the following documents:

• Methodological recommendations of the Central Bank of the Russian Federation
• Requirements, letters, and directives of the Central Bank of the Russian Federation
• Federal laws of the Russian Federation
• The bank's internal regulatory documents

"White Business" makes it possible to see your business through the bank's eyes:

• shows a reliability rating and risk zones online
• warns about the risk of receiving a request from the bank, as well as a possible suspension of account transactions
• assesses account transactions as a whole and each payment separately (movement of funds in the account, volume of taxes paid, impact of counterparties on the business reputation, etc.)

"White Business" can be connected in Uralsib Business Online.